Privacy notice: your information and you
Overview
This privacy notice tells you how we use your information, the reasons for doing so, and also what rights you have in connection with the information we hold about you.
We may hold information about you or your family because you’ve contacted Wild Monkeys Childcare Ltd; you are receiving services from us or have done so previously.
Wild Monkeys Childcare Ltd takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation; will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
Wild Monkeys Childcare holds various kinds of information about staff, children, and families. This information is held and handled in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
Information about children, families, and staff is treated as confidential. It will not be discussed without the individual’s consent, unless we have reason to believe that discussing or sharing the information is necessary in order to protect children or otherwise fulfil our legal obligations.
Information we hold about children and families may include, but is not limited to:
Information we hold about staff may include, but is not limited to:
This information may be held digitally or physically. Digital information is password-protected and can only be accessed by the manager, administrative staff (for purposes relating to their work), or a nominated member of staff. Physical information is stored in a locked filing cabinet and can only be accessed by the individuals above. Information which is no longer required will be securely destroyed either by shredding (for physical information) or by electronic deletion (for electronic information).
Your information is not processed outside of the European Economic Area.
What is the legal basis for processing your information?
We will request permission from families regarding the storage and usage of certain information, such as photos. However, some information is essential for us to have so that we can care for your child. If you are unable to provide this information, we may not be able to offer your child a place.
If we are entering into a contract with you, it will be necessary for us to process your data for this purpose.
How long will your information be kept for?
All information processed by Wild Monkeys Childcare Ltd is subject to a retention policy which details how long we will retain the information. This is governed by the category of data and the requirement to hold it in our records in line with statutory provisions or other operational requirements.
Sharing your information
Any sharing of personal data is always made:
We may also share your information if it is needed to protect you or someone else from harm.
Your rights
Under data protection legislation, you have the right:
How to find out more or complain
Should you have any further queries on the uses of your information, please contact us using the following details:
Wild Monkeys Childcare Ltd
29 Glynn Road
Peacehaven
BN10 8AT
Phone: 07818 50 54 69
Email: [email protected]
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the ICO:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Email ICO
Report a concern on the ICO website
Overview
This privacy notice tells you how we use your information, the reasons for doing so, and also what rights you have in connection with the information we hold about you.
We may hold information about you or your family because you’ve contacted Wild Monkeys Childcare Ltd; you are receiving services from us or have done so previously.
Wild Monkeys Childcare Ltd takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation; will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
Wild Monkeys Childcare holds various kinds of information about staff, children, and families. This information is held and handled in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
Information about children, families, and staff is treated as confidential. It will not be discussed without the individual’s consent, unless we have reason to believe that discussing or sharing the information is necessary in order to protect children or otherwise fulfil our legal obligations.
Information we hold about children and families may include, but is not limited to:
- Name, DOB, address, parental and emergency contact details
- Details of ethnicity and/or home language
- Details about medication, illness, medical conditions, SEND, accidents / injuries
- Details about the development of children
- Details about involvement of other services, and/or child welfare concerns
- Photographs
Information we hold about staff may include, but is not limited to:
- Name, DOB, address, contact and emergency contact details
- Medical information such as current or historical medication/medical conditions
- Disciplinary issues
- Qualifications
- Criminal history, suitability to work with children, DBS checks
- Photographs
This information may be held digitally or physically. Digital information is password-protected and can only be accessed by the manager, administrative staff (for purposes relating to their work), or a nominated member of staff. Physical information is stored in a locked filing cabinet and can only be accessed by the individuals above. Information which is no longer required will be securely destroyed either by shredding (for physical information) or by electronic deletion (for electronic information).
Your information is not processed outside of the European Economic Area.
What is the legal basis for processing your information?
We will request permission from families regarding the storage and usage of certain information, such as photos. However, some information is essential for us to have so that we can care for your child. If you are unable to provide this information, we may not be able to offer your child a place.
If we are entering into a contract with you, it will be necessary for us to process your data for this purpose.
How long will your information be kept for?
All information processed by Wild Monkeys Childcare Ltd is subject to a retention policy which details how long we will retain the information. This is governed by the category of data and the requirement to hold it in our records in line with statutory provisions or other operational requirements.
Sharing your information
Any sharing of personal data is always made:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
- Some of the organisations we may share your information with include:
- the local authority
- Ofsted
- your school
- your Health Care Provider
We may also share your information if it is needed to protect you or someone else from harm.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
How to find out more or complain
Should you have any further queries on the uses of your information, please contact us using the following details:
Wild Monkeys Childcare Ltd
29 Glynn Road
Peacehaven
BN10 8AT
Phone: 07818 50 54 69
Email: [email protected]
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the ICO:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Email ICO
Report a concern on the ICO website
